KYC / AML Policy

Last Updated: 28.08.2025

KYC / AML Policy

MINDBITS LTD (“Company”, “we”, “our”, “us”), registered in Cyprus (Registry code: HE 478519), is committed to conducting business in accordance with applicable laws and regulations relating to the prevention of money laundering, terrorist financing, and fraud. This KYC/AML Policy outlines the principles and procedures we follow to ensure compliance.

1. Purpose

The purpose of this Policy is to:

● Prevent the use of our services for money laundering, terrorist financing, or other illicit activities.

● Verify the identity of clients, advertisers, and publishers (“Customers”) engaging with our services.

● Ensure compliance with applicable EU directives, Cyprus legislation, and international best practices.

2. Customer Identification (KYC)

We may request and verify the following information from Customers:

● For individuals:

○ Full name, date of birth, and nationality.

○ Government-issued identification (passport, ID card, or driver’s license).

○ Proof of residential address (utility bill, bank statement, or official correspondence not older than 3 months).

● For legal entities (companies):

○ Full legal name, registration number, and registered address.

○ Certificate of incorporation and other relevant corporate documents.

○ Details of directors and ultimate beneficial owners (UBOs).

○ Proof of business address.

We reserve the right to request additional information if necessary.

3. Risk-Based Approach

We adopt a risk-based approach to customer due diligence. Higher-risk customers, jurisdictions, or transactions may require enhanced KYC measures, including additional documentation and verification steps.

4. Ongoing Monitoring

● Transactions and relationships may be monitored on a continuous basis.

● Suspicious activity will be investigated and, if necessary, reported to the relevant regulatory authorities.

● We may restrict, suspend, or terminate services in case of non-compliance with this Policy.

5. Record-Keeping

All KYC/AML documentation and records will be securely stored for at least 5 years in accordance with Cyprus law and EU regulations.

6. Restricted Activities

We strictly prohibit the use of our services for:

● Money laundering or terrorist financing.

● Transactions involving sanctioned individuals, organizations, or jurisdictions.

● Fraudulent, illegal, or deceptive activities.

7. Compliance & Contact

Our compliance team is responsible for implementing and enforcing this Policy.

Compliance Department – MINDBITS LTD
Email: legal@mindbits.tech
Address: Almprecht Ntyrer, 10, BELLA COURT, Flat/Office 302, Zakaki, 3046, Limassol, Cyprus

8. Policy Updates

We may revise this KYC/AML Policy periodically to reflect changes in legal requirements or business practices. Updates will be published on this page with a revised “Last Updated” date.